Accept bid of Faison Construction, Inc. for the Washington Park - South Entry Improvement Project for $7,665,763 (Procurement Report - ITB 00001976)

The purpose of this legislation is to authorize the Chief Procurement Officer to execute a construction contract for the Washington Park – South Entry Improvement Project for $7,665,763. The Project will include an enhanced grand entry, better access and circulation for pedestrians and cyclists, increased sidewalks, wayfinding and signage, and a functional stormwater garden that satisfies requirements of LU 12-156689 CU. Ordinance No. 191019 was approved by City Council on October 5, 2022, authorizing the Chief Procurement Officer to issue a competitive solicitation for the Washington Park – South Entry Improvement Project. The construction cost based on bids received is $7,665,763.

The engineer’s estimate for this project was $5,200,000 and the confidence level was medium. Based on the proposal received, the Portland Parks & Recreation (PP&R) anticipates the construction contract cost to not exceed $7,665,763 which is approximately 49% above the engineer’s estimate. Funding for this Project is included in the 5-year Capital Budget beginning in FY 2022-2023 through PP&R System Development Charges, the Washington Park – Parking Meter Fund, the ADA Transition Plan, a BES Percent for Green Grant, and ODOT. The purposed legislation will not create, eliminate or re-classify any positions now or in the future.

PP&R and its design consultants engaged the public through the focus groups, open houses, and online surveys to reach the final preferred design for the project. Community engagement for the Project began in 2015 and was completed 2019. In April of 2017, PP&R and the Project Team conducted multiple rounds of public outreach to gather feedback on proposed design alternatives for the master plan. Public comments were received through the “Party in the Park” open house and on-line survey; social media; tabling outreach at three local farmers markets; focus groups conducted in Spanish, Russian, and Vietnamese; and meeting with PP&R staff, the Explore Washington Park board, and the Champion Committee. Over 2,000 people participated and gave their opinions. Throughout the planning process, PP&R presented information to Arlington Heights, Sylvan-Highlands, and Goose Hollow-Foothill’s neighborhood associations. The community weighed in on three alternative designs. Community feedback resulted in the final preferred design. In addition to the stakeholders identified above, this long robust community engagement period involved Metro (zoo), Japanese Garden, Hoyt Arboretum, Tri-Met, Explore Washington Park, and the World Forestry Center. Additionally, the project included review with the City ADA advisory committee, and two additional public workshops were held for visitors to the Portland Children’s Museum and World Forestry Center. The project maintains an active website that allows the community to provide feedback through construction. The above stakeholders and organizations all have significant employee diversity and equity goals, and their responses are reflective of these diverse opinions. The construction contracting community, including contractors certified with the State of Oregon as minority, women, and emerging small businesses became involved when the Chief Procurement Officer advertised and publicly noticed the project on the City’s Online Procurement System on October 26, 2022. A public notice was also posted in the Daily Journal of Commerce on October 26, 2022. Potential bidders were able to review the competitive solicitation, ask questions, provide comments and submit a bid in response to the Invitation to Bid (ITB). Proposals received resulted in the award of the construction contract. Procurement Services managed the procurement process. No protests were received. The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Faison Construction, Inc. has committed to subcontract 24.83% to COBID Certified firms as follows: Subcontractor Certification Area of Work Ownership Amount Affordable Electric Inc. DBE/MBE Electrical African American/Male $343,879 Andersons Erosion Control Inc DBE/WBE Landscaping Caucasian/Female $411,407 Complete Fusion Welding LLC D/MBE/ESB Metal Fabrication African American/Male $117,381 Hybrid Construction, LLC ESB Seal Cutting Caucasian/Male $156,760 M&M Construction Services, Inc. WBE Excavation Caucasian/Female $873,821 Total $1,903,248 Faison Construction, Inc. acting as the prime contractor intends to self-perform 33.6% of the work and to subcontract 41.57% to the following non-certified firms: Subcontractor Area of Work Amount All About Flagging, LLC Flagging $12,000 Crawford, Drummond & Associates, Inc. Survey $48,550 Hatch Western Co Inc. Asphalt Grinding $27,404 Natures Edge Stone Art, Inc. Stone Masonry $2,780,297 NW Geosynthetics Liner Installation $18,769 River City Rebar LLC Rebar Install $90,880 Specialized Pavement Marking LLC Striping $28,126 Vancouver Paving Company Asphalt Paving $181,125 Total $3,187,151 Faison Construction, Inc. is located in Portland, Oregon, and a State COBID Certified DBE/MBE contractor and is an African American male owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. No known persons or groups will be testifying. No future public involvement is anticipated or necessary for this request.