Accept bid of $1,873,598 from Faison Construction, Inc. for the Forest Park Entry Project (Procurement Report - ITB No. 00001702)

REGULAR CALENDAR September 15, 2021 TO THE COUNCIL: On May 12, 2021, Council approved Ordinance Number 190404 for Procurement Services to competitively solicit the Forest Park Entry Project in accordance with PCC 5.34. The Interim-Chief Procurement Officer has advertised and received bids for Bid Number 00001702 on behalf of Portland Parks and Recreation (PP&R), with a project construction estimate of $2,500,000. PP&R rated the project estimate confidence level as Moderate . Bids were opened on August 12, 2021, and two (2) bids were received. The lowest responsive bid is from Faison Construction, Inc., thus it is recommended that their bid be accepted at the estimated lump sum quoted for a total bid amount of $1,873,598.00, which is 25% lower than the engineer’s estimate. The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Faison Construction, Inc. has committed to subcontract 47.26% to COBID Certified firms as follows: Subcontractor Certification Area of Work Ownership Amount Crawford, Drummond & Associates, Inc. ESB Survey Caucasian/Male $12,000 M&M Construction Services, Inc. WBE Excavation Caucasian/Female $505,809 Paul Brothers, Inc. WBE Landscaping & Irrigation Caucasian /Female $330,671 Total $848,480 Faison Construction, Inc. acting as the certified prime contractor intends to self-perform 45.40% of the work and to contract 7.34% to the following non-certified firm: Subcontractor Area of Work Amount Apply-A-Line, LLC. Striping $11,292 Columbia River Builders, Inc Guardrail Supply & Installation $14,912 Complete Fusion Welding, LLC Metal Fabrication & Installation $18,100 Vancouver Paving Company Asphalt Paving $87,500 Total $131,804 Faison Construction, Inc. is located in Portland, Oregon , is a State COBID Certified DBE/MBE Contractor and is an African American (Black)/male owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. Funding for this Project is included in the FY21-22 budget through a combination of funds from PP&R System Development Charges and State of Oregon Grant funds. It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor. Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released. The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code. Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Faison Construction, Inc. Recommended by: Kathleen Brenes-Morua Interim Chief Procurement Officer KBM: eca