Accept bid of Interlaken, Inc. for the Outer Halsey Safety - NE 114th Ave to NE 162nd Ave Project for $2,555,260 (Procurement Report - Bid No. 00001642)

REGULAR CALENDAR July 28, 2021 TO THE COUNCIL: On March 03, 2021 , Council approved Authorizing Ordinance No.190306 for Procurement Services to competitively solicit the Outer Halsey Safety - NE 114th Ave. to NE 162nd Ave Project in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received bids for Bid Number 00001642 on behalf of Portland Bureau of Transportation (PBOT) , with a project construction estimate of $ 3,071,000 . PBOT rated the project estimate confidence level as Moderate . Bids were opened on May 04, 2021 , and seven (7) bids were received. The lowest responsive bid is from Interlaken, Inc. , thus it is recommended that their bid be accepted at the estimated unit prices quoted for a total bid amount of $ 2,555,260 , which is 16.79 % under the engineer’s estimate. The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Interlaken, Inc. has committed to subcontract 49.64% to COBID Certified firms as follows: Subcontractor Certification Area of work Ownership Amount Brothers Concrete Cutting, Inc. MBE Sawcutting Native American/Male $7,500 Cutter Construction Co., Inc. DWBE Trucking Caucasian/Female $5,000 Kodiak Pacific Construction Co. WBE Paving Caucasian/Female $184,482 MAK Electric Group Corp. ESBE Electrical Caucasian/Male $155,292 Miller Factors, LLC WBE Landscaping Caucasian/Female $20,968 Alcantar & Associates LLC DMWBE Concrete Hispanic/Female $895,225 Total $1,268,467 Interlaken, Inc. acting as the prime contractor intends to self-perform 48.48% of the work and to subcontract 1.88% to the following non-certified firm: Subcontractor Area of work Amount Specialized Pavement Marking Inc. Striping $40,546 Twinco Cutting & Coring, Inc. Saw cutting $7,500 Total $48,046 Interlaken, Inc. is located in Fairview , Oregon , and is a State COBID Certified Contractor and is a white / female owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. The Bureau of Transportation has funds budgeted in FY 2021 and proposed FY 2022 for construction, inspection, and management of the project. It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor. Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released. The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code. Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Interlaken, Inc. . Recommended by: Kathleen Brenes-Morua Interim Chief Procurement Officer KBM: ec