Accept the report of the Chief Procurement Officer on the Photographic Traffic Enforcement System for an initial term of five years and a contract value of $15 million

TO THE COUNCIL: The Portland Bureau of Transportation and Portland Police Bureau (PBOT and PPB) currently support a complex array of traffic cameras and photo radar vans. The Portland Police Bureau’s Traffic Division and the Portland Bureau of Transportation collaboratively manage the City of Portland’s photo enforcement efforts. The photo enforcement program is part of the City’s Vision Zero program, designed to reduce and eliminate traffic related deaths. The proven safety benefits of the photographic traffic enforcement system make it an important component of Portland’s Vision Zero efforts. However, the photographic traffic enforcement program cannot stand alone. PBOT continues to secure funding to make major changes to Portland’s big, fast streets so that the street design itself elicits safe behaviors. In combination with street redesign and other efforts, photographic traffic enforcement plays an important role in traffic safety, especially as an effective near-term solution to traffic violence. To broaden the safety benefits of photographic traffic enforcement, the system should expand to more intersections and high crash corridors to further the City’s Vision Zero goal. As authorized by Ordinance 189583, on December 13, 2019, Procurement Services issued RFP #00001342 for a Traffic Photo Enforcement System. On February 7, 2020, three (3) proposal responses were received. Proposals were evaluated over multiple phases in accordance with the RFP requirements, and on May 1, 2020 a notice of intent to award was issued to Conduent State & Local Solutions, Inc. No protests were received. Conduent State & Local Solutions, Inc. has a current City of Portland Business Tax Registration Account, is in full compliance with the Equal Benefits Program and the EEO certification requirement. Conduent State & Local Solutions, Inc.. is not a State of Oregon Certified D/M/W/ESB contractor. The level of confidence in the cost estimates for this project is high, based on the pricing received and negotiated with Conduent State & Local Solutions, Inc. and for the final contract. The Chief Procurement Officer requests that the City Council accept this Report and authorize the Chief Procurement Officer to execute of a contract with Conduent State & Local Solutions, Inc.. for an initial term of five (5) years, and a not-to-exceed amount of up to $15,000,000.00. The Council’s conditional acceptance of this report is subject to the final contract’s approval as to form by the City Attorney’s Office. Recommended by: Kathleen Brenes-Morua Interim Chief Procurement Officer