Authorize Price Agreements for Urgent Repair of Sewer and Stormwater Systems to Sambar Construction, LLC, Interlaken, Inc., Titan Utilities, LLC, and Iron Horse Excavation, LLC dba Oxbow Construction for $550,000 (Procurement Report - ITB No. 00001817)

May 11 th , 2022 TO THE COUNCIL: On April 21, 2021, Council approved Ordinance Number 190368 for Procurement Services to competitively solicit the Price Agreements for the Urgent Repair of Sewer and Stormwater Systems in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received bids for Bid Number 00001817 on behalf of the Bureau of Environmental Services (BES), with a cumulative annual cost of $2,200,000 per fiscal year for up to a five-year period. BES rated the project estimate confidence level as High. Bids were opened on February 24, 2022, and four (4) bids were received. Price Agreements were awarded to all four responsive bidders: Sambar Construction, LLC; Interlaken, Inc.; Titan Utilities, LLC; and Iron Horse Excavation, LLC dba Oxbow Construction. It is recommended that their bids be accepted at the estimated unit prices quoted for a total estimated annual amount of $550,000 per Price Agreement. Price Agreements for on-call construction services are intended to be used for projects whose specific scope and budget are not pre-determined. Work performed under these price agreements will be authorized via written task orders when projects are identified. The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) will apply to each individual task order, and the contractors awarded these Price Agreements have committed to make good faith efforts to achieve the utilization goal. Each Task Order will be negotiated to subcontract with COBID certified enterprises to the maximum extent possible. Sambar Construction, LLC is located in Salem, OR, and is a State COBID Certified Emerging Small Business Contractor and is a Caucasian/Female owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. Interlaken, Inc. is located in Gresham, OR, and is a State COBID Certified Women Business Enterprise Contractor and is a Caucasian/Female owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. Titan Utilities, LLC is located in Beaverton, OR, and is a State COBID Certified Emerging Small Business Contractor and is a Caucasian/Male owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. Iron Horse Excavation, LLC dba Oxbow Construction is located in Troutdale, OR, and is a State COBID Certified Disadvantaged Business Enterprise and Women Business Enterprise Contractor and is a Caucasian/Female owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. Funds are available in the Maintenance and Operations budget, Bureau of Environmental Services Cost Center ESWW000003 for fiscal years Fiscal Years 2021-2022, 2022-2023, 2023-2024, 2024-2025, and 2025-2026. Performance Bonds and Payment Bonds are required for task orders with a value of $150,000 and above. Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released. Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute Price Agreements with Sambar Construction, LLC; Interlaken, Inc.; Titan Utilities, LLC; and Iron Horse Excavation, LLC dba Oxbow Construction. Recommended by: Biko Taylor Chief Procurement Officer BT: mss