Accept bid of Stellar J Corporation for the Ankeny Pump Station Odor Treatment System Rehab Project for $1,530,000 (Procurement Report - ITB No. 00001614)

May 19, 2021 TO THE COUNCIL: On February 3, 2021, Council approved Ordinance Number 190 288 for Procurement Services to competitively solicit the Ankeny Pump Station Odor Treatment System Project in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received bids for Bid Number 00001614 on behalf of the Bureau of Environmental Services (BES), with a project construction estimated of $1,200,000 . BES rated the project estimate confidence level as High. Bids were opened on April 8, 2021, and two (2) bids were received. The lowest responsive bid is from Stellar J Corporation, thus it is recommended that their bid be accepted at the estimated unit prices quoted for a total bid amount of $1,530,000, which is 27.5% over the engineer’s estimate. The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Stellar J Corporation has committed to subcontract 20.04% to COBID Certified firms as follows: Subcontractor Certification Area of Work Ownership Amount Berrien Concrete LLC MBE/ESB Concrete Construction African American/Male $15,735 Brothers Concrete Cutting Inc. MBE Concrete Cutting Native American/Male $14,700 Clark Moore Trucking, Inc. MBE/WBE/DBE/ESB Trucking Asian Pacific/Male $1,740 MJE Industrial ESB Painting Caucasian/Male $56,180 OreVac West, Inc. ESB Trucking Caucasian/Male $35,710 Over Night Pressure Washing Services, LLC MBE/DBE/ESB Pressure Washing African American/Male $10,000 Statewide Rent-A-Fence of Oregon, Inc. WBE/ESB Temp Fencing Caucasian/Female $21,820 Taurus Power & Controls, Inc. MBE/DBE Electrical Controls Asian Pacific/Male $79,949 The Rodriguez Corporation MBE/DBE Mechanical Hispanic/Male $70,750 Total $306,584 Stellar J Corporation acting as the prime contractor intends to self-perform 69.93% of the work and to contract 11.03% to the following non-certified firm: Subcontractor Area of Work Amount EC Electrical Construction Co. Electrical $168,771 Total $168,771 Stellar J Corporation is located in Woodland, Washington, and is not a State COBID Certified Contractor. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. Funds are available in the Sewer System Operating Fund, FY 2020-21 and FY 2021-22 Budget, Bureau of Environmental Services, Project Number E11093. It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor. Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released. The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code. Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Stellar J Corporation. Recommended by: Kathleen Brenes-Morua Interim Chief Procurement Officer KBM: kdm