Accept bid of Ballard Marine and Construction, LLC for the Columbia Boulevard Wastewater Treatment Plant Outfall Diffuser Improvements Project for $2,599,975 (Procurement Report - Bid No. 00001604)

TO THE COUNCIL: On February 3, 2021, Council approved Ordinance Number 190285 for Procurement Services to competitively solicit the Columbia Boulevard Wastewater Treatment Plant (CBWTP) Outfall Diffuser Improvements Project in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received bids for Bid Number 00001604 on behalf of Bureau of Environmental Services (BES), with a project construction estimate of $5,500,000. BES rated the project estimate confidence level as High. Bids were opened on March 16 , 2021, and three (3) bids were received. The lowest responsive bid is from Ballard Marine and Construction, LLC, thus it is recommended that their bid be accepted at the estimated unit price quoted for a total bid amount of $2,599,975, which is 47.27% under the engineer’s estimate. The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Ballard Marine and Construction, LLC has committed to subcontract 7.13% to COBID Certified firms as follows: Subcontractor Certification Area of Work Ownership Amount LCP, LLC WBE/ESB Environmental Control Caucasian /Woman $166,100 Rush Locates, LLC ESB Land Based Utility Locator Caucasian/ Male $1,200 S&F Land Services, LLC ESB Land Survey Caucasian / Male $3,500 Solmar Hydro, Inc. ESB Graphic Survey of Outfall Grade Caucasian / Male $14,500 Total $185,300 Ballard Marine and Construction, LLC acting as the prime contractor intends to self-perform 62.25% of the work and to subcontract 30.62% to the following non-certified firm: Subcontractor Area of Work Amount Bigfoot Pipe & Piling Supplying 8' diameter steel pipe sections $31,680 HD Fowler Company, Inc. HDPE Risers, flanges, etc. $314,140 JT Marine, Inc. Barge and crane rental $365,000 River City Environmental, Inc. Hauling contaminated soil $8,700 United Rental Specialty Dredge Spoils Containment $76,600 Total $796,120 Ballard Marine and Construction, LLC is located in Washougal, WA, and is not a State COBID Certified Contractor. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. Bureau of Environmental Services (BES) has Sewer System Operating Fund, FY 2020-21 Budget, Bureau of Environmental Services for construction, inspection and management of the project. It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor. Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released. The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code. Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Ballard Marine and Construction, LLC. Recommended by: Kathleen Brenes-Morúa Interim Chief Procurement Officer KBM: mss