Accept bid of Brown Contracting, Inc. for the 4M Bikeway Project for $1,282,821 (Procurement Report - ITB No. 00001795)

April 20, 2022 TO THE COUNCIL: On January 06, 2021, Council approved Ordinance Number 190249 for Procurement Services to competitively solicit the 4M Bikeway Project in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received bids for Bid Number 00001795 on behalf of the Portland Bureau of Transportation (PBOT), with a project construction estimate of $1,382,988.03. PBOT rated the project estimate confidence level as Low. Bids were opened on February 03, 2022, and four (4) bids were received. The lowest responsive bid is from Brown Contracting, Inc., thus it is recommended that their bid be accepted at the estimated unit prices quoted for a total bid amount of $1,282,821, which is 7.24% under the engineer’s estimate. The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Brown Contracting, Inc. has committed to subcontract 20.05% to COBID Certified firms as follows: Subcontractor Certification Area of Work Ownership Amount IMN Traffic Specialties LLC DMWBE Traffic Control African American/Female $48,000 JBL Signs, Striping & Supplies DWBE Signage Caucasian/Female $85,067 Kodiak Pacific Construction Co. WBE Asphalt/Paving Caucasian/Female $81,940 McDermott Fence & Construction, Inc WBE Fencing Caucasian/Female $21,150 Miller Factors, LLC WBE Landscaping Caucasian/Female $21,046 Total $257,203 Brown Contracting, Inc. acting as the prime contractor intends to self-perform 48.98% of the work and to subcontract 30.97% to the following non-certified firm: Subcontractor Area of Work Amount Prairie Electric, Inc. Electrical $305,247 Specialized Pavement Marking LLC Striping $92,080 Total $397,327 Brown Contracting, Inc. is located in Eugene, Oregon, and is not a State COBID Certified Contractor and is a White/Male owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. PBOT has funds budgeted FY 2021/22 for construction, inspection and management of the project through the Fixing Our Streets fund and the Transportation System Development Charge Program. It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor. Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released. The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code. Procurement Services recommends that Council accept this Report and authorize the contract award to Brown Contracting, Inc. Recommended by: Biko Taylor Chief Procurement Officer BT: EA