Accept bid from Moore Excavation, Inc. for the Cedar Crossing Restoration Project for $1,720,290 (Procurement Report - ITB No. 00001805)

April 13, 2022 TO THE COUNCIL: On January 19, 2022, Council approved Ordinance Number 190679 for Procurement Services to competitively solicit the Cedar Crossing Restoration Project in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received bids for Bid Number 00001805 on behalf the Bureau of Environmental Services (BES), with a project construction estimated of $1,700,000. PP&R rated the project estimate confidence level as Moderate. Bids were opened on March 1, 2022, and two (2) bids were received. The lowest responsive bid is from Moore Excavation, Inc., thus it is recommended that their bid be accepted at the estimated unit prices quoted for a total bid amount of $1,720,290 which is 1.2% above the engineer’s estimate. The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Moore Excavation, Inc. has committed to subcontract 20.11% to COBID Certified firms as follows: Subcontractor Certification Area of Work Ownership Amount C & C Flagging LLC D/M/W/ESB Flagging African American/Female $5,000 Coria Landscape Inc M/ESB Landscaping Hispanic/Male $25,122 Cutter Construction Co. Inc D/WBE Trucking Caucasian/Female $260,000 LCP, LLC D/W/ESB Erosion Control Caucasian/Female $55,835 Total $345,957 Moore Excavation, Inc. acting as the prime contractor intends to self-perform 78.26% of the work and to subcontract 1.63% to the following non-certified firm: Subcontractor Area of Work Amount Longhorn Geomatics Survey $22,980 Scott Pipeline Video Inc CCTV $5,030 Total $28,010 Moore Excavation, Inc. is located in Fairview, Oregon, and is not a State COBID Certified Contractor. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. Funds are available in the Sewer System Operating Fund, WBS Element E07158, Bureau of Environmental Services’ FY2022-2026 Capital Improvement Plan. It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor. Further, it is also recommended that a two(2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released. The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code. Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Moore Excavation, Inc. Recommended by: Biko Taylor Chief Procurement Officer BT: rab