Accept bid of Stellar J Corporation for the Columbia Boulevard Wastewater Treatment Plant Headworks Screening Improvements for $10,852,000 (Procurement Report - Bid No. 00001736)

TO THE COUNCIL: On February 3, 2021, Council approved Ordinance Number 190287 for Procurement Services to competitively solicit the CBWTP Headworks Screening Improvements project in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received bids for Bid Number 00001763 on behalf of the Bureau of Environmental Services (BES), with a project construction estimate of $12,000,000. BES rated the project estimate confidence level as High. Bids were opened on December 2, 2021, and five (5) bids were received. The lowest responsive bid is from Stellar J Corporation; thus it is recommended that their bid be accepted at the estimated lump sum quoted for a total bid amount of $10,852,000, which is 9.57% under the engineer’s estimate. The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Stellar J Corporation has committed to subcontract 27.53% to COBID Certified firms as follows: Subcontractor Certification Area of Work Ownership Amount US West Corporation DBE MBE Electrical Native American/Male $2,874,216 Brothers Concrete Cutting Inc. MBE Concrete Demolition Native American/Male $4,030 JTWA Trucking LLC MBE ESB Trucking Black/Male $2,739 Over Night Pressure Washing Services LLC DBE MBE ESB Demolition, Pressure Washing Black/Male $5,000 Tri-Fold Cord Construction LLC DBE MBE WBE SDVBE ESB Concrete and Metals Installation Black/Female $30,000 Resolute Construction LLC DBE MBE ESB Demolition White/Female $34,000 MJE Industrial ESB Painting White/Male $18,772 Castle Masonry& Restoration LLC ESB Masonry White/Male $19,014 Total $2,987,771 Stellar J Corporation, acting as the prime contractor intends to self-perform 70.67% of the work and to subcontract 1.80% to the following non-certified firm: Subcontractor Area of Work Amount Santiam Heating & Sheetmetal, Inc Mechanical $194,950 Total $194,950 Stellar J Corporation is located in Woodland, Washington, and is not a State COBID Certified Contractor and is a White/Male owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. The Bureau of Environmental Services has funds available in the Sewer System Operating Fund, FY 21-22, FY 22-23, and FY23-24 Budget, for construction, inspection and management of the project. It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor. Further, it is also recommended that a two(2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released. The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code. Procurement Services recommends that Council accept this Report and award the contract Stellar J Corporation. Recommended by: Kathleen Brenes-Morúa Design and Construction Procurement Manager KBM: VEH