Accept bid of Landis & Landis Construction, LLC for the Stark Trunk Relief Structure for $2,867,531 (Procurement Report 00001800)

REGULAR CALENDAR March 23, 2022 TO THE COUNCIL: On December 16, 2021, Council approved Ordinance Number 190646 for Procurement Services to competitively solicit the Stark Trunk Relief Structure in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received bids for Bid Number 00001800 on behalf of the Bureau of Environmental Services, with a project construction estimate of $2,400,000. BES rated the project estimate confidence level as High. Bids were opened on February 15, 2022, and two (2) bids were received. The lowest responsive bid is from Landis & Landis Construction, LLC, thus it is recommended that their bid be accepted at the estimated unit prices quoted for a total bid amount of $2,867,531, which is 19.48% over the engineer’s estimate. The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Landis & Landis Construction, LLC has committed to subcontract 22.04% to COBID Certified firms as follows: Subcontractor Certification Area of Work Ownership Amount Berrien Concrete LLC M/E Concrete African American/Female $40,000 Brothers Concrete Cutting Inc. MBE Concrete Cutting Native American/Male $30,000 Chick of All Trades, LLC. D/M/W Flagging/Traffic Control Hispanic/Female $148,000 Clark Moore Trucking, Inc. D/M/W/E Trucking/Hauling Asian Pacific/Male $217,000 Excavation Solutions LLC ESB Grading Caucasian/Male $45,000 Heffner Paving, LLC ESB Asphalt/Paving Caucasian/Female $90,000 McDermott Fence & Construction, Inc. WBE Fencing Caucasian/Female $25,000 Nexus Electrical Group LLC D/M/E Electrical Hispanic/Male $37,000 Total $632,000 Landis & Landis Construction, LLC acting as the prime contractor intends to self-perform 68.37% of the work and to subcontract 9.59% to the following non-certified firm: Subcontractor Area of Work Amount Van Lom Concrete Inc. Concrete Structure $275,000 Total $275,000 Landis & Landis Construction, LLC is located in Portland, Oregon, and is not a State COBID Certified Contractor and is a White/Male owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. The Bureau of Environmental Services has funds are available through annual appropriations within the Sewer system Operating Fund, WBS Element E11009.C60with the Bureau of Environmental Services’ FY2022-FY2026 Capital Improvement Plan. It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor. Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released. The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code. Procurement Services recommends that Council accept this Report and authorize the contract award to Landis & Landis Construction, LLC. Recommended by: Biko Taylor Chief Procurement Officer BT: VEH