passed ordinance

Amend contract with Titan Utilities, LLC to add funds for storm sewer and maintenance hole replacement at Outfall 42 due to railroad permit delays (amend Contract 30008429)

infrastructure utilities
procurement

Department: Environmental Services
Introduced by: Former Mayor Ted Wheeler
Status: Passed

Impact statement

Purpose & background

The purpose of this legislation is to amend a construction contract for the Outfall 42 Maintenance Hole and Storm Sewer Construction Rebid Project. The current amended contract is for $1,993,040, and this ordinance would authorize BES to increase the contract for an amount of $84,115.96 for a total contract amount of up to $2,077,155.96. This is the 2 nd contract amendment. This increase is required to cover all additional costs associated with contractor work delays due to Extended review time by Union Pacific Railroad.

Financial impacts

The cost for this delay is $84,115.96, which will result in a 4.2% increase from the current contract amount, resulting in a 58.17% increase from the original contract amount. The costs were determined by adding the costs of receipts, sub-contractor invoices and additional documentation. Funds are available in the Sewer System Operating Fund, FY 2024-25 Budget, Bureau of Environmental Services, BES Project No E11220.

Economic impacts

Not applicable

Community impacts

There are currently no community impacts.

▸ Full text (the legislation as adopted)

The City of Portland ordains. Section 1. The Council finds: The Bureau of Environmental Services (BES) needs to amend Contract No. 30008429 with Titan Utilities, LLC for storm sewer and maintenance hole replacement at Outfall 42 adjacent to the Willamette River and active Union Pacific rail lines. Following competitive bidding, pursuant to Ordinance No. 191254, Contract No. 30008429 was made and entered into on April 26th, 2023, for a maximum, not to exceed, amount of $1,313,140.00. The contractor was issued a Notice to Proceed on August 14, 2023. On December 21st, 2023, Ordinance No. 191569 was passed, which amended Contract No. 30008429 to add $679,900 to the original contract. This resulted in a new total contract amount of $1,993,040. In the course of executing work required under the contract, the contractor experienced a series of delays associated with Union Pacific Railroad (UPRR) and Rail Pros. Increased review time delayed completion of the contractor’s work. Due to delays, the contractor incurred additional costs for extended rental time of the following equipment: slide rail shoring, auger bore equipment and contractor-owned equipment. The established cost is $84,115.96. Funds are available in the Sewer System Operating Fund, FY 2024-25 Budget, Bureau of Environmental Services, BES Project Number E11220. NOW, THEREFORE, the Council directs: The Chief Procurement Officer or their designee is hereby authorized to execute additions to Contract No. 30008429 with Titan Utilities, LLC for the purpose and amount described in Section 1, for an amended contract amount of $2,077,155.96. The Mayor and Auditor are hereby authorized to pay for the contract from the Sewer System Operating Fund Budget when demand is presented and approved by the proper authority.

Tally

4 yea 0 nay 1 other