*Authorize competitive solicitation and price agreement for residual hauling services not to exceed $10,500,000

The purpose of this ordinance is to authorize a competitive solicitation and award price agreement(s) for residual hauling services to Madison Ranches and Echo Program sites. This residual hauling contract will replace an expiring hauling contract already successfully in place. The competitive solicitation identified for this project is a Request for Proposal (RFP) which will award the contract to the lowest cost, best qualified, responsive bidder. Environment Services currently manages a price agreement for the residual hauling services which became effective 2014 and will expire in 09/2024. The price agreement has successfully provided hauling services at CBWTP for the last 10 years. Throughout the duration of this contract, the City has land-applied biosolids to dryland agriculture at Madison Ranches and Echo sites.

The competitive solicitation has a not to exceed amount of $10,500,000 over five years, with an estimated cost of $2,100,000 per year. The level of confidence is high. The competitive solicitation may specify price agreement terms of five (5) years up to $10,500,000, with the option to extend an additional five years and the option for additional funds in the amount of $10,500,000 (minus inflationary pressure). This contract will not generate revenue for the City, nor will it affect revenue. Costs for this price agreement are in an approved line item in the BES Budget (and five-year financial plan). Expenditures are not expected to change significantly. Services will be requested as needed and charged against operating budgets. This ordinance does not change the adopted budget. Staffing positions will not be created, eliminated, or reclassified in the current year as a result of this legislation. Staffing positions will not be created, eliminated, in future years as a result of this legislation.

Residual hauling is a key business process in treating city of Portland wastewater. It maintains critical treatment processes by safely transporting biologically treated solids separated from the wastewater stream to be land applied and beneficially reused for agricultural benefits. Removal of the solids from the wastewater stream allows city of Portland Columbia Wastewater Treatment Plant to continue providing wastewater treatment services to the communities it serves. Not removing the solids from the Columbia wastewater treatment plant would result in solids build up and disable the treatment plant from meeting set permits. This will negatively impact the environment and the community at large. Public involvement on this contract is done through regular meetings with the community advisory committee consisting of public members living and thriving in same neighborhood as the Columbia Boulevard Treatment Plant. There are currently no groups identified to testify.