Authorize competitive solicitation and execution of price agreements for sodium hypochlorite for amount not to exceed $12,500,000 over five years

The City of Portland ordains: Section 1. The Council finds: The Bureau of Environmental Services (BES) established a price agreement contract 31000640 with JCI Jones Chemical, Inc., on December 1, 2014 for bulk supply delivery of sodium hypochlorite. This contract expires December 1, 2024. BES utilizes sodium hypochlorite in its treatment plant chlorination systems with the purpose of disinfecting the treated wastewater stream to reduce pathogens prior to the effluent being discharged into the receiving water. These systems must always be operational while the plant is discharging effluent. BES also utilizes sodium hypochlorite in the headworks and primary odor treatment systems. These odor treatment systems capture and treat odors released from the wastewater stream to ensure a safe working environment for staff and to prevent the perception of odors beyond the facility fence line. Odor treatment consists of wet chemical scrubbers that recirculate a solution of sodium hypochlorite and sodium hydroxide to chemically strip the odors from the air being pushed through the scrubber. BES requires multiple goods contracts awarded for bulk delivery of sodium hypochlorite to ensure redundancy and uninterrupted supply of product to meet levels of service. The estimated cost per year is $2,500,000 for a total not to exceed $12,500,000 over five years. The confidence level is high. Funds will be made available in the Sewer System Operating Fund, FY2024-25 Budget, Bureau of Environmental Services, Cost Centers ESOM000003 and ESOM000004. NOW, THEREFORE, the Council directs: The Chief Procurement Officer is authorized to facilitate the use of the competitive solicitation process in accordance with City Code to obtain responsible and responsive offers providing the best value to the City. In accordance with Section b. below, the Chief Procurement Officer is authorized to award multiple price agreements for the services described in Section 1 for a maximum not-to-exceed amount of $12,500,000 over five years. Upon the Council’s acceptance of the Chief Procurement Officer’s report recommending the lowest responsible and responsive bidder, the Chief Procurement Officer is authorized to negotiate and execute the agreements, provided they have been approved as to form by the City Attorney’s office. The Mayor and Auditor are hereby authorized to pay for the contract from the Sewer System Operating Fund Budget when demand is presented and approved by the proper authority.