Authorize competitive solicitation and contract and provide payment for construction of the SEI Grand Avenue Risers Project No E11489 for an estimated cost of $2,458,000

The SEI Grand Avenue Risers project is part of the Collection Systems Portfolio in BES’ Capital Improvement Program. Program goals are to rehabilitate or replace severely deteriorated sewer pipes, manholes, service laterals, and inlet pipes throughout the City’s sewer system and restore service life as economically and efficiently as possible. Soils and pavement associated with the southeast interceptor sewer -at six maintenance hole risers- along Grand Avenue will be stabilized and restored by this project.

This project is part of BES’ Capital Improvement Program, which is funded through FY 2024-25. The proposed project estimate has been assigned a high confidence level. This project will neither generate nor reduce current or future revenue. No new City positions will be created.

Environmental Services is designing a project to stabilize soils and repair pavement along Grand Avenue between SE Salmon Street and NE Davis Street. The existing soils around six maintenance hole risers have consolidated, subsided, and caused pavement settlement that has required repeated repairs. At least one property loss claim for a damaged vehicle related to the uneven pavement, has been filed against the City. The project includes soil stabilization at six cross street intersections along Grand Avenue. The project will involve night work, and require a Noise Variance, a Temporary Street Use Permit, a Street Opening Permit, and temporary suspension of Portland Streetcar service. Evening Portland Streetcar services along Grand Avenue, Mon-Fri, will be shifted to TriMet Bus service under an interagency agreement with PBOT. The project locations include six cross street intersections. Trucks, trailers, generators and lighting will be positioned in Grand Avenue to perform the work. Traffic controls will be installed to provide advanced notice, to close lanes of Grand Avenue, and to direct traffic around each work zone. Notification to property owners and tenants within a two-block radius of each work zone has been completed. Outreach was conducted between June of 2022 and December of 2023 through various means and methods, including door-to-door canvassing, phone outreach to businesses, field handouts, mailers via USPS mail, email bulletins via GovDelivery, and a project webpage at www.portland.gov/bes/grandave . Community Outreach and Public Involvement staff have compiled and maintain an email contact list of more than 900 individual property owners, tenants, and business operators within the project area. Throughout the life of the project, until construction is completed, outreach staff will send weekly or bi-weekly project updates to inform these individuals about what to expect from construction activities, traffic controls and impacts, noise mitigation measures, days and hours and duration of construction activities, dust and vibration, and other potential impacts. In addition, outreach staff will assist the construction contractor in preparing Contractor Construction Notices for the contractor to post at adjacent properties in advance of their work. To date, property owners, tenants, and business operators in the project area have expressed understanding of the need for the project, look forward to the benefits after its completion, and appreciate being kept informed. Their primary concern is traffic controls and impacts that might affect their employee commutes, delivery schedules, truck delivery and short-term parking zones, and access to off-street parking. To address that concern, outreach staff have compiled a list of potentially impacted zones and will work with the project team and contractors on project design and construction measures to eliminate or reduce those impacts. And where that is not practicable, outreach staff will provide those impacted properties advance notice so that they might plan accordingly. During nighttime construction, Site Inspectors will monitor the BES Nighttime Construction Noise Hotline, respond to complaints onsite if possible, and follow up with Community Outreach and Public Involvement staff as needed to resolve noise complaints. BES values public involvement and will provide a number of ways for interested and impacted individuals, organizations, and businesses within the project area to stay informed. Staff will work with the community to provide information about the project, identify concerns, respond to questions and concerns in a timely manner, and resolve issues so that the project can be completed successfully. Community Outreach and Public Involvement staff on the project include Cheryl Kuck, BES PI Lead, and representatives from PRR, including Kristen Bishop and Katy Asher.