*Authorize competitive solicitation and execution of price agreements for surveying and aerial mapping services in support of the Portland Bureau of Transportation for an amount not to exceed $6,300,000

The City of Portland ordains: Section 1. The Council finds: The Bureau of Transportation (PBOT) Survey Section requires professional services to support project work performed by the Section for PBOT, BES, Parks, and other Bureaus. PBOT does not always have sufficient available survey capacity in Surveying or expertise in Aerial Mapping to accomplish the work. Price agreements for Surveying and Aerial Mapping services increase control of project delivery and provide for an uninterrupted supply of needed services to complete the Bureaus’ projects. Specific project requirements have not been completely determined at this time. On-call services contracts save time and money be reducing repetitive solicitation processes on a project-by-project basis. Contracting for Professional, Technical and Expert (PTE) services in this manner provides opportunities to firms certified as Disadvantaged Business Enterprises, Minority-owned Business Enterprises, Woman-owned Business Enterprises, Service- Disabled Veteran Business Enterprises and Emerging Small Businesses by the Oregon Certification Office for Business Inclusion and Diversity (COBID) by setting a 20% minimum aspirational subconsultant equity goal per task order under Categories I and II, Council previously approved Ordinance 188138, passed on April 12, 2017, for the implementation of similar agreements that offer a proven, effective, and efficient means of completing projects of this type and are routinely utilized by the City. This set of price agreements will require 20% subconsultant equity participation per task order, rather than for the overall contract. Prime consultants will sign a declaration of understanding around the intent to build capacity through subconsultant equity goals, which will result in overall stronger contract equity performance for these Qualifications Based Selection (QBS) price agreements. Outreach to Oregon Certified Office for Business Inclusion and Diversity (COBID) certified firms will take place through City of Portland’s procurement portal, Buyspeed. A solicitation notice will be posted on the City of Portland’s procurement portal, Buyspeed. A notification will be sent to all vendors registered with the City with matching commodity codes for the solicited services. The City will invite prospective consultants to submit competitive proposals in response to the City's Request for Proposals ("RFP"). A Selection Committee will select consultants based on an evaluation of the proposals received. The selection committee will include City staff and minority evaluator(s) as required per Resolution 36757. The RFP process will be completed under the guidance and direction of Procurement Services and in accordance with requirements set forth in Portland City Code 5.68 and the PTE Manual. PBOT anticipates awarding multiple price agreements with a cumulative amount not to exceed $6,300,000 over five-year terms for all price agreements, for the following service areas. Services needed for specific projects will be defined, authorized, assigned, and approved for a not-to-exceed dollar value at the discretion of PBOT via negotiated Task Orders. Task Orders will be negotiated with the selected firms on a rotational basis. The maximum value of each contract varies depending on the service area as shown below, unless otherwise amended and approved by the Chief Procurement Officer. Category Service Area Maximum Number of Price Agreements to be Awarded Maximum Price Agreement Amount for the Five-year Period (EACH CONTRACT) Task Order Maximum I Land and Hydrographic Surveying, Laser Scanning, UAV/sUAS Imaging, Mapping and Construction Staking 6 $1.00M $150K II Aerial Mapping Services 2 $150K $30K NOW, THEREFORE, the Council directs: The Chief Procurement Officer is authorized to solicit and execute multiple price agreements with a cumulative amount not to exceed $6,300,000 for the purpose specified in Section 1, provided the price agreements have been approved as to form by the City Attorney's Office. The Mayor and Auditor are hereby authorized to draw and deliver checks chargeable to PBOT, BES, Parks and other Bureaus’ Projects when demand is presented and approved by the proper authorities. Section 2. The Council declares that an emergency exists because current contract dollar authority in select service areas has been programmed and projects are waiting in the projects queue for services as needed; therefore, this Ordinance shall be full force and effect from and after its passage by Council.