*Authorize a competitive multi-bureau solicitation for the purchase of aggregate materials and related services at an estimated cost of $15 million over five years

The Water Bureau, Portland Bureau of Transportation, and Portland Parks and Recreation have an ongoing need for supply of approved aggregate materials (mostly in the form of crushed rock) and disposal of excavated materials (mostly in the form of construction spoils) necessary in the due course of maintaining their respective infrastructure and assets Over the past five years, such aggregate materials and related services have been purchased under contract with an average annual spend of $2.6 million. Such contracts will expire August 31, 2022. Procurement Services desires to issue a competitive solicitation for new contracts for aggregate materials and related services. Portland Procurement Code 5.33.040, Authority of Chief Procurement Officer, limits CPO’s signature authority, to price agreements for periodic supply of goods and services, to $1 million annually. Price agreements with estimated expenditures exceeding $1 million annually require approval of Portland City Council. An ordinance will allow Procurement Services to issue a solicitation and award one or more contracts for continued supply of aggregate materials and related services. Proposed legislation supports City policies and does not change City policies.

No new budget appropriations would be necessary; bureaus would be spending budgeted funds already approved for such goods and services. The form of contract resulting from the solicitation would be price agreements, which confirm unit pricing for goods and services if a bureau places an order, but the price agreements alone do not represent an offer to buy. Confidence level in the estimated spend is optimum and is based on spend for such items over the past five years.

Aggregate materials are used to repair and maintain public rights-of-way and green spaces, for which all members of the public may utilize and enjoy. Proper disposition of excavated materials, including construction spoils, ensure maximum protection of the environment from possibly contaminated materials, and maximum recyclability of materials that may be re-sold and re-used for other projects. Procurement Services will seek offers for aggregate materials and related services from more than 50 local contractors already registered in the City’s online solicitation platform, BuySpeed, as well as contractors not already registered in BuySpeed, including minority-owned businesses and contractors registered in the State of Oregon’s Certification Office for Business Inclusion and Diversity (COBID).