*Amend contract with U.S. Bancorp dba U.S. Bank National Association to purchase motor fuel for City vehicles to extend term to December 31, 2025 and increase amount by $4,000,000 (amend Contract No. 31000823)

The City of Portland ordains: Section 1. The Council finds: Ordinance 187401, passed on October 28, 2015, authorized the City to execute a commercial motor fuel agreement for city fleet vehicles to purchase fuel at commercial fuel stations. In order to utilize the commercial fuel stations, the City entered into City Contract No. 31000823 on January 27, 2016 with U.S. Bank National Association (U.S. Bank), an Oregon Cooperative Purchasing Program (ORCPP) Agreement #4706 to provide a city-sanctioned CityFleet credit card for City vehicle fueling in the field. The Chief Procurement Officer was authorized to execute that cooperative agreement under Code Section 5.33.040. Contract 31000823 uses Voyager Cards, a service that that enables and tracks the critical and necessary fueling of City vehicles (a majority of which are Fire and Police Bureau vehicles) outside of City-managed fueling stations. The initial contract amount was $2,550,000. Amendment 1 to Contract 31000823 authorized an extension of the Contract to December 31, 2020. Amendment 2 authorized an increase consideration for the Contract in the amount of $1,249,983, bringing the contract not to exceed to $3,377,983.00. The contract amendment was authorized under Code Section 5.33.040. The cooperative agreement has provided benefits to the City in the services offered by the contractor, and allows for the City to take advantage of the administrative and cost efficiency of another government’s procurement processes. CityFleet seeks to continue the current commercial fuel services card program up to December 31, 2025 in order to maintain the advantages of the cooperative agreement, which will allow CityFleet to determine the scope of services for a Procurement Division competitive RFP process, to implement new user acceptance testing for CityFleet’s technology needs and improvements in its fuel billing systems to CityFleet end users. This amendment will increase the contract by $4,000,000 for a new total not to exceed value of $7,377,983. On-going funding for this contract extension will be provided by the Office of Management & Finance – Division of Asset Management - CityFleet. NOW, THEREFORE, the Council directs: The Chief Procurement Officer, or designee, is authorized to execute an amendment to Contract No. 31000823 with U.S. Bank to extend the term through December 31, 2025 with an increase of $4,000,000.00, for a total contract not-to-exceed of $7,377,983, provided such amendment has been approved as to form by the City Attorney. Section 2. The Council finds that an emergency exists to avoid a lapse in providing Voyager Card services for CityFleet, which would result in the City being unable to refuel its fleet of vehicles; therefore, this Ordinance shall be in full force and effect from and after its passage by Council.