Accept bid of $4,792,499 from James W. Fowler Co. for the Stark Trunk Rehabilitation project (Procurement Report - ITB 00002225)

The purpose of this legislation is to authorize the Chief Procurement Officer to execute a construction contract for the Stark Trunk Rehabilitation-OF37/WZ01 Project for $4,792,499. The Bureau of Environmental Services (BES) needs to rehabilitate 1,800 feet of deteriorated, large diameter, combined sewer pipe in the Central Eastside Industrial District. Ordinance No. 191104 was approved by City Council on December 14, 2022, authorizing the Chief Procurement Officer to issue a competitive solicitation for the Stark Trunk Rehabilitation-OF37/WZ01 Project. The construction cost based on bids received is $4,792,499.

The engineer’s estimate for this project was $5,266,000 and the confidence level was high. Based on the proposal received, the BES anticipates the construction contract cost to not exceed $4,792,499 which is 9% below the engineer’s estimate. Funds are available in the Sewer System Operating Fund, FY 22-23 WBS Element E11440 and in the Bureau of Environmental Services’ FY 23-27 Capital Improvement Plan. The purposed legislation will not create, eliminate or re-classify any positions now or in the future.

Environmental Services is repairing a large-diameter concrete sewer pipe along SE Stark Street between SE 6th Avenue and the Willamette River. Repairs will increase the sewer's resiliency, extend its service life for 60 years or more, and help prevent sewage releases into building basements and streets. The project is located in the Central Eastside Industrial District in the Inner Buckman Neighborhood. Specifically, sewer pipe repair work will occur on SE Stark Street from SE Water Avenue to SE 6th Avenue. In order to understand the demographics of the area near the project location, census data is shown in the table below. below. POPULATION All Census data pulled from American Community Survey (ACS) 2019 5-year Survey. https://censusreporter.org/profiles/14000US41051001101-census-tract-1101-multnomah-or/ Census Tract 11 .01, Multnomah County Population: 2,473 POPULATION BY AGE Median age: 34.9 years Under 18 years: 1.6% 18 to 64 years: 92% 65 and over: 6.4% POPULATION BY RACE White alone: 81 % Black or African American alone: 8% American Indian and Alaska Native alone: 0% Asian alone: 3% Native Hawaiian and other Pacific Islander alone: 0% Some Other Race alone: 0% Two or More Races: 5% Hispanic or Latino: 3% POPULATION BY DENSITY Land Area: .5 square miles Persons per square mile: 4,550 HOUSING (OWN/RENT) Owner-occupied: 7.8% Renter-occupied: 92.2% Single unit: 11 % Multi-unit: 89% HOUSEHOLDS Total households: 1,539 Persons per household: 1.5 LANGUAGES SPOKEN English only: 92% Spanish: 1 % Inda-European: 4% Asian/Islander: 2% Other: 1% PROXIMITY TO TRANSIT Nineteen percent of residents take public transit to work, 15% bicycle, and 9% walk. The mean travel time to work is 27 minutes, which is nearly identical to the average in Multnomah County, which is 26.9 minutes. OTHER Educational attainment: Bachelor's degree or higher: 50.3%; this is about 10% higher than the rate in Multnomah County, which is 44.5% Beginning in May 2020, Environmental Services conducted outreach to neighboring property owners, occupants, business, and the traveling public who might be impacted by sewer construction. Different methods of outreach have been utilized on this project, including mailed notification, hand-delivered flyers, phone calls, email updates and Nextdoor posts. The mailing list includes 947 recipients, the email list includes 261 recipients, and Nextdoor posts include approximately 2000 recipients. Some recipients have requested scheduled updates but have not expressed concerns about the project. Businesses we have heard from are advocating for at least lane one traffic to remain open on SE Stark next to the work zone to allow for easier access to their businesses during construction. Prior to and during construction, public involvement, community outreach and public information services will focus on preparing businesses, property owners and occupants for construction. Particular attention will be given to maintaining close and cooperative communication with nearby businesses. Public involvement staff will develop and distribute project mailings, door flyers and other advance notifications to property owners and occupants within the project area; regularly update the project webpage; provide regular construction schedule updates via email to interested parties; and collaborate directly with businesses, property owners and occupants where unique issues may arise during construction. Matt Gough, Environmental Services, has been the contact for Community Outreach and Public Involvement throughout design and will remain the contact throughout construction with support from JLA Public Involvement Inc. 100% Renewable The construction contracting community, including contractors certified with the State of Oregon as minority, women, and emerging small businesses became involved when the Chief Procurement Officer advertised and publicly noticed the project on the City’s Online Procurement System on November 9, 2023. A public notice was also posted in the Daily Journal of Commerce on November 13, 2023. Potential bidders were able to review the competitive solicitation, ask questions, provide comments and submit a bid in response to the Invitation to Bid (ITB). Proposals received resulted in the award of the construction contract. Procurement Services managed the procurement process. No protests were received. No known persons or groups will be testifying. No future public involvement is anticipated or necessary for this request.