accepted report

Accept bid of $1,846,728 from Interlaken, Inc. for the SE 174th: Sidewalk Infill from SE Stark to SE Main Project (Procurement Report - ITB 00002221)

transportation
procurement

Introduced by: Former Mayor Ted Wheeler
Status: Accepted

Impact statement

Purpose & background

The purpose of this legislation is to authorize the Chief Procurement Officer to execute a construction contract for the SE 174 th : Sidewalk Infill from SE Stark to SE Main Project for $1,846,728. The project will make street improvements which reduces barriers and hazards to children walking or bicycling to and from school. Ordinance No. 191436 was approved by City Council on September 6, 2023, authorizing the Chief Procurement Officer to issue a competitive solicitation for the SE 174 th : Sidewalk Infill from SE Stark to SE Main Project. The construction cost based on bids received is $1,846,728.

Financial impacts

The engineer’s estimate for this project was $1,875,278 and the confidence level was low to moderate. Based on the proposal received, the Portland Bureau of Transportation (PBOT) anticipates the construction contract cost to not exceed $1,846,728 which is 1.5% below the engineer’s estimate. PBOT has funds budgeted in FY 2023-2024 for construction, inspection, and management of the project. The purposed legislation will not create, eliminate or re-classify any positions now or in the future.

Community impacts

PBOT has presented the project to neighborhood associations and community-based organizations. The project was scoped with input from community members, who identified this segment as primary investment route as part of the Safe Routes to School Program. The construction contracting community, including contractors certified with the State of Oregon as minority, women, and emerging small businesses became involved when the Chief Procurement Officer advertised and publicly noticed the project on the City’s Online Procurement System on November 16, 2023. A public notice was also posted in the Daily Journal of Commerce on November 17, 2023. Potential bidders were able to review the competitive solicitation, ask questions, provide comments and submit a bid in response to the Invitation to Bid (ITB). Proposals received resulted in the award of the construction contract. Procurement Services managed the procurement process. No protests were received. No known persons or groups will be testifying. No future public involvement is anticipated or necessary for this request.

▸ Full text (the legislation as adopted)

January 31, 2024 TO THE COUNCIL: On September 6, 2023, Council approved Ordinance Number 191436 for Procurement Services to competitively solicit the SE 174 th : Sidewalk Infill from SE Stark to SE Main Project in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received bids for Bid Number 00002221 on behalf the Portland Bureau of Transportation (PBOT), with a project construction estimate of $1,875,278. PBOT rated the project estimate confidence as low to moderate. Bids were opened on December 7, 2023, and six (6) bids were received. The lowest responsive bid is from Interlaken, Inc., thus it is recommended that their bid be accepted at the estimated unit prices quoted for a total bid amount of $1,846,728 which is 1.5% below the engineer’s estimate. The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Interlaken, Inc. has committed to subcontract 32.8% to COBID Certified firms as follows: Subcontractor Certification Area of Work Ownership Amount Brothers Concrete Cutting MBE Concrete Breaking & Cutting Native American/ Male $7,977 C & C Flagging LLC DMWESB Traffic Control African American/ Female $23,430 Cutter Construction Co, Inc. DWBE General Freight Trucking Caucasian/Female $10,000 Kodiak Pacific Construction Co. WBE Highway, Street, & Bridge Construction Caucasian/Female $182,220 Miller Factors, LLC WBE Landscaping Caucasian/Female $49,380 Nuwave Concrete DBE Concrete Caucasian/Male $331,860 Total $604,867 Interlaken, Inc. acting as the prime contractor intends to self-perform 62% of the work and to subcontract 5.2% to the following non-certified firms: Subcontractor Area of Work Amount Magdalena Sima and Adrian Sima Fencing $56,140 Mountain View Tree Service LLC Tree Removal $9,400 Specialized Pavement Marking LLC Striping $30,273 Twinco Cutting & Coring Inc. Saw Cutting $1,000 Total $96,813 Interlaken, Inc. is located in Fairview, Oregon, and is a State WBE COBID Certified Contractor. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements. PBOT has funds budgeted in FY 2023-2024 for construction, inspection, and management of the project. It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor. Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released. The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code. Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Interlaken, Inc. Recommended by: Biko Taylor Chief Procurement Officer BT: rab

Tally

5 yea 0 nay